How the club is run

Club Governance

A clear home for committee responsibilities, approved documents, safety information and the records members may need.

Member access

People and responsibilities

Current committee

Draft responsibilities

Chairman

Scott Way

Chairs committee and general meetings, supports effective decision-making and provides overall club leadership.

Secretary

Andrew Parkinson

Coordinates meetings, minutes, club correspondence and the records needed for committee administration.

Treasurer

Bev Parkinson

Oversees club accounts, payments, budgets and financial reporting to the committee and members.

Records Officer

Phil Webb

Maintains shooting records and supports the review of scores, awards and club performance information.

Equipment Officer

David Jones

Coordinates club equipment, routine checks, maintenance needs and the availability of shared kit.

Technical Officer (IT)

David Haytor

Supports the club's IT systems, website, member services and other digital tools.

Safeguarding Officer

Hester Way

Leads the club's approved safeguarding arrangements and provides the appropriate route for welfare concerns.

Tournament Organiser

Jennifer Ballard

Plans club tournaments and coordinates event information, entries and competition arrangements.

Coaching

Jim Start

Coordinates coaching activity, supports developing archers and contributes to beginners course delivery.

Controlled information

Governance documents

Member reference

These are the latest club copies supplied for member reference. Status labels distinguish documents currently in force from proposals that still require member approval.

Constitution

Club constitution

Version 1.1, dated September 2019, remains the club's current governing constitution. A committee-reviewed replacement is awaiting consideration by members at an EGM and is not yet in force.

Current: 2019View current constitutionAwaiting EGMView proposed constitution

Safety

Indoor and outdoor risk assessments

Reviewed and accepted by the Bowmen of the Tors Committee on 12 September 2026. The next review is due in September 2027, or sooner following any significant change or incident.

ApprovedView indoor assessment View outdoor assessment

Cover

Archery GB insurance 2026–27

Bowmen of the Tors is affiliated to Archery GB, DCAS and GWAS. Liability cover for affiliated clubs runs from 1 March 2026 to 28 February 2027.

CurrentClub liability Member cover Employer certificate

Archery GB registration

Range compliance certificate

Archery GB confirms that the club's Notre Dame RC School range complies with the Rules of Shooting. Valid from 4 February 2024 until 4 February 2027, subject to any major safety-related venue changes.

Valid to 4 Feb 2027View certificate

Standards

Club policies

Approved policies for privacy, safeguarding, conduct, complaints, equality and other club responsibilities.

View privacy draft

Member conduct and safety

Club Etiquette and Range Procedures - version 3

Detailed guidance covering session etiquette, range commands, club-specific safety rules, lost arrows, competition behaviour and score review. Updated August 2026 and awaiting committee approval.

Draft for reviewView PDF

Member scoring reference

Scoring in Target Archery - version 1

Detailed guidance on rounds and ends, five-zone and ten-zone scoring, indoor compound scoring, multi-face targets and completing score sheets. Adapted from Phil Webb's proposed website content.